G4 Firearms Chronicle Co-ordinator

25/01/2026, 23:55

514 

£45326

£4218

£3375

G4
Permanent
Investigations
OIC, SOU & Multi-Threat & Borders (London)
Administration / Corporate Support, Analytical, Audit, Education and Training, Governance, Health and Safety, Internal Audit, Investigation, Planning, Policy, Quality, Risk Management
Full time
1
Disability Committed
Disability Leader
Civil Service Commission logo

G4 Firearms Chronicle Co-ordinator 

Location(s)

Belfast, Birmingham, Bridgend, Bristol, Calder, Chelmsford, Cheltenham, Dover, Exeter, Felixstowe, Folkestone, Gartcosh, Gatwick Airport, Gillingham, Hambleton, Heathrow Airport, Leicester, Liverpool, London, Nottingham, Portsmouth, Sheffield, Slough, Solent, Stevenage, Sunderland, Tamworth, Warrington, Wyboston

For roles based in London, your contractual place of work will be Stratford. While the Stratford site is expected to become operational from November 2025 – March 2026, you will be required to carry out your contractual duties from Vauxhall or another reasonable location on a temporary basis during the interim period. 

Please note that, as Stratford will be your contractual place of work, any subsequent move from a temporary location will not entitle you to payments for travel time or costs under the Relocation and Excess Travel Policy. 

About the Role

Information about the Command

Investigations Command is the core crime fighting capability of the NCA. We take an intelligence-led approach and concentrate on tackling the criminals and risks to the public which are beyond the capability or capacity of other law enforcement bodies. Our work is largely focused on investigating Organised Immigration Crime, Human Trafficking, Child Sexual Exploitation and Abuse, Economic Crime, Firearms, Drugs, Kidnap and Extortion and Money Laundering. The Investigations Command provides a flexible, shared operational capability, designed to maximise the impact of the UK's collective resources against serious and organised crime. Our teams respond to a broad range of threats, many of which also remain a responsibility for police forces and other agencies as well as private industry.

Information about the Business Area

This DD area incorporates our response to organised immigration crime (OIC), the Command's London-based multi-threat and borders teams, and the Special Operations Unit (SOU).

The Firearms Chronicle Coordinator is a key role within the Special Operations Unit Head Quarters Department supporting the NCAs niche covert armed capability responding to NCA and on occasions NPCC high risk serious and organised crime threats. You will be responsible for ensuring that the Armed operations Unit remain deployable and compliant with the College of Policing Authorised Professional Practice for Armed Policing. 
To support the Special Operations Unit with the management of the Firearms modules within the Chronicle system. Support and manage the implementation of new Chronicle modules, interfaces and upgrades. Manage all modules for the respective business areas, ensuring national minimum standards are achieved whilst also meeting individual business area requirements and providing an efficient, effective and robust service to all stakeholders. Directly manage and mentor a small team of specialist firearms Chronicle enabled staff. Support, mentor and develop staff within their role. Support the Chief Firearms Instructor as the Chronicle subject matter expert (SME) during College of Policing Inspections or any other assurance or post incident procedure. 
Management of staffManagement of Chronicle staff across a range of business areas, ensuring data standards and data integrity in line with Agency Policies and Operating Procedures.
Creation of data standardsCreation and maintenance of Agency specific Chronicle data standards in line with National guidance and College of Policing requirements.
TrainingResponsibility for instruction and training across Chronicle modules within relevant business areas.
Maintenance of Chronicle modulesResponsible and accountable for the maintenance of existing firearms Chronicle modules or upgrades. Liaise with the supplier (Polaris) to ensure that the module is set up in line with national requirements. 
Development of Chronicle modulesResponsible and accountable for the development of all Chronicle modules to ensure they evolve alongside changing policing requirements across all business areas.
Management of ChronicleResponsible and accountable for the management of the “Core” of the NCA Chronicle system. Providing a robust, auditable and standardised approach, whilst securing the integrity of the system. Ensuring National and Agency minimum standards are achieved and maintained. 
Providing Chronicle advice and guidanceStand as the SME, providing Chronicle advice and guidance across all business areas and at all levels
Management of user permissionsResponsible and accountable for the issuing and management of all user access permissions of the Chronicle system, thereby ensuring robust data security. 
Development, Maintenance and management of all Chronicle related interfacesResponsible and accountable for the development, maintenance and management of all Chronicle related interfaces. Provide support to business areas with regards to their implementation and use.
ConsultationsResponsible and accountable for the consultation process, creation, reviewing and management of all Chronicle Policy, Guidance and Procedure documents across all areas of business.
Operations Recording RequirementsResponsible and accountable for implementing, reviewing and the management of all modules “Operations recording requirements”, in line with the NCA Strategic Threat and Risk Assessment (STRA) data requirements.
Representation at InspectionsRepresent the NCA during College of Policing (CoP) Firearms Training and Taser Training Licence inspections. Be interviewed with regards to the recording of training and the management of accreditation, using the NCA Chronicle system. Represent the NCA during HMICFRS inspections in relation to Firearms records. Be interviewed with regards to the recording of operational data using the NCA Chronicle system.
Attendance at workshops and conferencesResponsible and accountable for attending National JML Chronicle Development workshops decision and conferences as the representative of the NCA. Ensure effective consultation and communication with the relevant NCA business areas.
Developing relationshipsDevelop strong working relationships and work collaboratively with NCA Learning & Development (L&D) Training Managers, Operational Firearms Managers, Chief Firearms Instructor, Strategic Firearms lead, Special Operations Unit (SOU) Senior leadership team and National Stakeholders. 
Training, supporting and mentoring staffTrain, mentor, support and monitor individual NCA Chronicle staff thereby ensuring a standardised operation of the system, in line with the requirements of the NCA Chronicle policies and procedures. This will include prioritising their workload, when necessary, in order to meet strategic requirements.
Data ExtractionResponsible and accountable for the extraction of NCA Operations data to feed and support the NCA Strategic Threat and Risk Assessments (STRAs), across all business areas. 
Knowledge of Chronicle Firearms ModulesEffective working knowledge of all firearms modules within Chronicle.
Experience of Firearms Licensing Requirements/Inspections.Experience of working with the College of Policing with regards firearms licensing requirements and inspections.
Management experienceExperience of managing and developing staff.

Essential Criteria

You must meet the essential criteria and evidence this within your application to be considered for the role.
Knowledge of Chronicle Firearms Modules.
Experience of Firearms Licensing Requirements/Inspections.
Management experience.
Any applications from candidates not meeting this eligibility criteria will not progress.

Desirable Criteria

Desirable criteria are only used for assessment in the event of a tie break.
Currently or previously been qualified as a National Firearms Instructor
Currently or previously been qualified as an Authorised Firearms Officer.
.

Salary

Allowances are reviewed annually and may be increased, decreased or removed.
All salary offers will be made in line with Remuneration Policy. 
  • Roles based in London will receive an additional London Weighting (Per Annum) of £4218
  • Roles based in the South-East will receive an additional South-East Allowance (Per Annum) of £3375

Benefits

All NCA employees are members of the UK Civil Service and eligible for the Civil Service pension scheme, alongside your salary the NCA contributes £13131. Further information on the benefits of the scheme is available on the Civil Service Pension Website.

New entrants to the NCA receive 26 days annual leave, rising to 31 on completion of 5 years continuous service, plus 8 bank holidays.  

If qualifying criteria is met new joiners from UK Police Forces or the UK Intelligence Community (UKIC) will have service with those employers taken into account for continuous service purposes for annual leave entitlement only, this will be up to a maximum of 31 days leave (including 1 privilege day).

Other benefits include:

  • Flexible working, including flexi-time, compressed hours and job sharing (in line with business requirements) 
  • Family friendly policies, notably above the statutory minimum
  • Learning and Development opportunities
  • Interest free loans and advances, including season tickets, childcare and rental deposits
  • Housing schemes - Key Worker status
  • Discounts and Savings with a wide variety of services including Cycle to Work, Smart Tech schemes, dental insurance, gym discounts and savings on everyday spending, available through the Reward Gateway | Edenred and Blue Light Card schemes.
  • Staff support groups/networks
  • Sports and social activities, including membership to the Civil Service Sports Council (CSSC) 

Further information is available on the NCA Website.

Selection Process Details

This vacancy is using the Success Profiles framework and will assess using the following criteria: Behaviours, Technical Skills 
Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action.  Please see our candidate guidance for more information on appropriate and inappropriate use.

How we will assess you

Your application will be assessed against the following:
Technical - this will be assessed by 250 word examples on:
  • Experience of managing Chronicle Firearms Modules within a team environment to deliver organisational improvement 
  • Experience of working with external stakeholders to develop, improve and implement systems set against organisational priorities. 
  • Experience of working with internal and external stakeholders as part of a national inspection process. 
  • Experience in improving culture within a team and measuring success. 
A panel will assess how well your application demonstrates the requirements outlined above.

You will receive an acknowledgement once your application is submitted.

We aim to have sift completed and scores released within 10 working days of the closing date of the advert. For high volume campaigns this timeframe may be extended.

Scores will be provided but further feedback will not be available at this stage.

For guidance on the application process, visit: 
NCA Applying and Onboarding 

Assessment 1

The format of this assessment will be Interview which will be tested on the criteria listed in the Success Profiles at Assessment section.

Success Profiles at Assessment

Behaviours
  • Changing and Improving 
  • Developing Self and Others 
Technical
  • Experience of managing Chronicle Firearms Modules within a team environment to deliver organisational improvement 
  • Experience of working with external stakeholders to develop, improve and implement systems set against organisational priorities. 
  • Experience of working with internal and external stakeholders as part of a national inspection process. 
  • Experience in improving culture within a team and measuring success. 
Assessment Outcome
Outcomes will be communicated via the NCA recruitment portal. 
If successful but no role is immediately available, you may be placed on a reserve list for 12 months. 
Reserve lists can be used to fill similar role types across the Agency where the assessment criteria is considered a match by the recruitment team and the business area.

In the event of a tie at the assessment stage, available roles will be offered in merit order using the following order: 

  1. Lead criteria (behaviours/technical/experience)
  2. If still tied, desirable criteria will be assessed (if advertised) 
  3. If still tied, application sift scores will be used
Feedback is provided only to those who attend an assessment.
You will be subject to vetting and pre-employment checks before appointment.
Once the vacancy closes, the advert will no longer be accessible. Please save a copy for your records. 
We encourage all candidates to visit the NCA Careers Page for more information.

Eligibility, Pre-Employment Check and Vetting

Please see the NCA T&Cs and Privacy Policy (pdf) for details on how your data is handled. 
If you are an internal candidate who has passed interview but is undergoing an internal investigation or have a written warning in place preventing a post move you may not be able to be posted until this investigation is concluded or restriction lifted.

Nationality Requirements

This role is broadly open to the following groups:
• UK nationals or dual nationals, where one component is British
• Nationals of the Republic of Ireland
• Nationals of Commonwealth countries who have the right to work in the UK
• Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre- settled status under the European Union Settlement Scheme (EUSS)
• Individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements
You will be required to participate in digital right to work and address checks as part of the recruitment process.

Security and Vetting

People working with government assets must complete baseline personnel security standard checks.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is SC Enhanced. All security clearances will be managed by the NCA.
For more information on security vetting please visit: UK Security Vetting guidance for applicants and Demystifying Vetting and see our vetting charter at: The Vetting Charter.

Vetting requirements - SC Enhanced

Prior to commencing the role, you will need to successfully complete SC Enhanced clearance. 
The requirement for SC clearance is to have been present in the UK for at least 3 of the last 5 years.
Failure to meet the residency requirements will result in your security clearance application being rejected.
For further information on National Security Vetting checks please visit the following page Demystifying Vetting
Individuals will be required to undertake and pass a substance misuse test as part of pre-employment checks.

Occupational Health

Successful candidates will be expected to undertake an occupational health assessment. Depending on the role an in-person medical may be required in either London or Warrington. Unfortunately, travel costs will not be reimbursed.

Things you need to know

Multi Location

Where multiple locations are advertised, appointments will be made in merit order per location.

Indicate your preferences clearly; you may be posted to any preferred location. If you decline a post at a location you selected, another offer may not be made.

Only advertised locations are available, any notes added to the application will not be considered.

Near Miss

If you meet the criteria for a lower grade, you may be offered that role if not appointable at the advertised grade.

Conversely, if found appointable at a higher grade but no posts are available, you may be offered a lower-grade role.

All offers are made based on merit.

Hybrid Working

The NCA supports hybrid working. The extent of remote working will depend on the role and can be discussed at the offer stage.

Reasonable Adjustments

We’re proud to be a Disability Confident Leader and an inclusive, equal opportunities employer. 

We’re committed to creating a workplace where everyone can be their authentic self. If you’re neurodiverse, have a disability, or live with a long-term health condition, we encourage you to let us know about any reasonable adjustments you may need during the recruitment process. 

If you experience accessibility issues with the advert or require reasonable adjustments, please contact our Recruitment Team at Central.Recruitment@nca.gov.uk before the advert closing date.

Please ensure you complete the ‘Equal opportunities’ and 'Reasonable Adjustments' sections in the application form to inform us on what support you may need in the recruitment process.

For more on our Disability Confident commitment, visit Disability Confident Scheme | Civil Service Careers.  

Visit NCA Benefits and Support for more details. 

Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy

In order to monitor the effectiveness of the National Crime Agency's Diversity & Inclusion strategy, we require certain personal details about you on submission of your application for statistical and monitoring purposes only. Please note that this will be treated in confidence and will not impact your application.

This vacancy is part of the Great Place to Work for Veterans initiative.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit on merit through fair and open competition, in line with the Civil Service Commission's Recruitment Principles.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

If you believe your application has not been treated fairly, email: Central.Recruitment@nca.gov.uk (quoting the vacancy reference). 
If unresolved, you may escalate your complaint to the Civil Service Commission. 

Working for the NCA

The National Crime Agency is a 24/7 organisation, and working patterns must support business requirements. Some roles may require you to respond at short notice or outside of core hours.
If preferable, alternative contract types may be available. Please review the green bar of this advert to view all available contract types for this role. Where Loan or Secondment options are available, these would be for existing Civil Servants (Loan) and applicants from accredited Non-Departmental Public Bodies (NDPBs) or any other employer (Secondment). Prior agreement to be released on a loan basis must be obtained before commencing the application process. In the case of Civil Servants, the terms of the loan will be agreed between the home and host department and the Civil Servant. This includes grade on return.
If you have any specific queries about the role that are not covered by the advert, please contact:

Name : Central Recruitment Team
Email : Central.Recruitment@nca.gov.uk

Attachments


NCA T&Cs and Privacy Policy (pdf)

This vacancy is closed to applications.